Virginian Elite Soccer Tournament
May 27-29, 2017

 

All Teams MUST submit their check-in forms as PDF’s no later than 5PM on Friday, May 19, 2017. No other file types (e.g., JPEG, GIF) will be accepted.

All teams will receive a confirmation email stating that their registration is complete and their roster is available on-line through their GotSoccer account.

The following documents must be submitted:

  • Team Contact Sheet
  • Official Roster
  • Player Passes
  • Permission to Travel (if required)

INSTRUCTIONS    PRINT

 

Print and/or fill in the PDF document labeled “Virginian Team Contact Sheet.” The document can be found on the “Forms” page under the Teams tab.

NOTE that this file MUST BE OPENED USING ADOBE READER. You will not be able to complete and save the form if you complete it using your browser.
Note: By signing this document you are agreeing to:

  • Having field marshal’s record the score;
  • Having medical release forms on you throughout the weekend; and
  • Obeying parking rules at all facilities

 

US Club Teams need to provide:

  • 1 copy of the US Club Roster
  • a copy of each US Club player passes
  • a copy of each guest players US Club player pass (ONLY front must be copied) – please provide in PDF format
  • Permission to Travel Form (if outside of Region 1)

Instructions for submission of US Club Soccer Player Passes – ONLY THIS FORMAT IS ACCEPTED

  1. Log into US Club Soccer
  2. Open Team
  3. Go to “Cards” tab at top.
  4. Select “print cards”
  5. Check players to print or “Print All” at bottom.
  6. PDF of player cards will be created.
  7. Click the “save icon” at top right of screen and save as PDF with name/age/gender of team

 

US Youth Soccer Teams need to provide:

  • 1 copy of the State Approved Roster
  • a copy of each US Youth Soccer Player Pass
  • Permission to Travel Form (if outside of Region 1)
  • a copy of each guest players US Youth Soccer Player Pass (ONLY front must be copied) – please provide in PDF format

Instructions for submission of VYSA Youth Soccer Player Passes- ONLY THIS FORMAT IS ACCEPTED for VA teams*

  1. Log into VYSA – https://www.youthleaguesusa.com/vysa/2015/Database.htm
  2. Access “Team Management”
  3. Click “Print Pass”
  4. Check players that will be participating or “select all”
  5. Hit “Print Selected Pass”
  6. Click the save icon (top right) and save PDF with name/age/gender of team

*Teams outside of VA please provide ONE PDF with cards scanned alphabetically into the document or similar format downloaded from your State Association.


 

How to add a Guest Player:

  • Obtain the guest players current player card and medical release form.
  • Add the guest player to the roster. Please handwrite their full name, unique jersey number, player identification number and birthday below the existing roster of players.

Guest player passes can be scanned and added as a PDF page to the existing player pass PDF.
ALL GUEST PLAYERS MUST BE ADDED BY DEADLINE OF THURSDAY, MAY 26TH. IF TEAM NEEDS TO ADD GUEST PLAYER AFTER THAT DATE, THEY WILL NEED TO STOP BY THE TOURNAMENT HEADQUARTERS COMMAND CENTER AND ADD THE PLAYER, PRIOR TO THAT PLAYER PLAYING IN ANY GAMES. TOURNAMENT HEADQUARTERS IS THE FAIRFAX MARRIOTT AT FAIR OAKS HOTEL.

IF ANY CHANGES OCCUR AFTER THE CHECK-IN PACKAGE HAS BEEN SENT TO THE TOURNAMENT STAFF, AND IT IS BEFORE MAY 26TH, THE OFFICIAL ROSTER AND PLAYER PASSES MUST BE RESUBMITTED.

IF a Player is not attending the event; cross their name off of the roster.

Note: US Club Soccer teams may only take a guest player registered under US Club Soccer. USYSA teams may only take guest players registered with properly stamped USYSA player pass cards. No roster may be comprised of players with different passes from different organizations. “No Mixed Rosters”


 

UPLOADING DOCUMENTS TO GOTSOCCER:

Scan files and save each document as a PDF (Team Contact Sheet, Official Roster, Player passes, Permission to Travel (if required).
(We will not accept other file types; i.e. JPEG, Zip Drive, or Word).

  • Log into www.gotsoccer.com
  • Click on “Virginian Elite Soccer Tournament”
  • Go to “Documents” tab
  • Under team document upload, select name of document (Contact sheet, Official Roster, Player Passes, Permission to Travel).
  • Choose file from computer.
  • Click “Upload File” button.

Once all documents have been uploaded, they will be approved and your roster will be stamped and locked. An e-mail will be sent to you upon completion. Any changes to the roster or player cards will need to be uploaded again before 5/26/2016. Once the changes are approved, you will receive a confirmation e-mail.

Anyone who has not submitted their paperwork by Thurs., May 26, at 5pm will have to go to the Tournament Headquarters hotel (Fairfax Marriott Hotel at Fair Oaks) on Friday night, May 27, between 5:00pm and 8:00pm to check their team in or Saturday morning starting at 7:00am.

All questions regarding check-in may be emailed to Laura Vaughn at registration@soccertournament.com